Copyright © Aleka Consulting. All rights reserved.

Contact Aleka to check on the quality of classification in your document management system.

Example of a possible outlier (document 20) with an anomalously low score in a disposal class

DMS Health Check

Do all your documents in your DMS have the correct disposal class?

There is often statistical similarity between the text content of documents which share the same recordkeeping container or the same recordkeeping disposal class. AK Drive Analyser can produce a measure of membership of document text in a set of classification classes based on correctly classified documents for all documents in a container or class. A low degree of membership indicates that a document may be an outlier within the container or class and be in an incorrect disposal class.

The DMS Health Check can:

  • Identify and avoid disposal of documents which have been incorrectly sentenced
  • Identify 'problem' disposal classes with large numbers of outliers
  • Identify similar documents in different containers which might belong in the same container